SAM LONG COACHING

PRIVACY NOTICE

This notice explains how I use personal information when you enquire about coaching through this website.

Who is responsible for your information?

Sam Long Coaching is responsible for the personal information submitted through the coaching enquiry form. You can contact me at hello@samlongcoaching.com with any privacy questions or requests.

What information do I collect?

When you enquire, I receive the name, email address, coaching interest and message you provide, plus your choice about receiving optional marketing emails. Please don't include detailed medical information in the initial enquiry form.

How do I use it?

I use enquiry details to respond to you, discuss suitable coaching options, manage our correspondence and keep a record of the enquiry. This is generally necessary to take steps at your request before entering a coaching agreement, or for my legitimate interest in responding to enquiries and running the business.

If you actively choose to subscribe to marketing emails, I use your details to send occasional training advice and coaching updates on the basis of your consent. Opting in is optional and has no effect on your enquiry. You can withdraw consent at any time using an unsubscribe link or by emailing me.

Who handles the information?

The enquiry form is supplied by Jotform. Submission information may be sent to my Google Workspace email so I can reply. My website is hosted using Cloudflare. If you opt in to marketing and my list integration is enabled, your name and email address may also be transferred to EmailOctopus for marketing emails. These providers process information under their applicable terms and privacy policies.

If you become a coaching client, I will provide further information relevant to the coaching services and systems we use, including Trainerize where appropriate.

How long do I keep it?

I keep enquiry information only for as long as reasonably needed to respond to your request, manage any follow-up and meet applicable legal or business record-keeping obligations. I periodically review information no longer needed. Marketing subscriptions are held until you unsubscribe or your details are no longer needed for that purpose, subject to retaining a limited suppression or consent record where necessary.

Your choices and rights

You can ask to access, correct or erase your personal information, object to certain uses, or ask me to restrict how it's used, subject to applicable legal exceptions. If you have consented to marketing, you can withdraw that consent at any time. Contact hello@samlongcoaching.com to make a request.

If you have a concern about how your information is handled, you can also raise it with the Information Commissioner's Office (ICO).

International services

Some technology providers may process information outside the UK. Where this happens, appropriate transfer arrangements should be in place under UK data protection law.

Last updated: November 2026.